Conveyancing process

A step by step as to how we work

Conveyancing Process Step by Step

Step 1

  • Transfer Attorney receives the Offer to Purchase Agreement. The Seller and Purchaser are contact and various documents and information are requested from both parties, including FICA documents.

Step 2

  • Transfer Attorney requests the title deed and discharge figures from the current bondholder

Step 3

  • Bond Cancellation Attorney is instructed by the current bondholder
  • Bond registration Attorneys is instructed by the Bank

Step 4

  • Bond Attorney writes to the transfer attorneys advising the amount available for guarantees
  • Cancellation Attorneys write to the transfer attorneys advising of the amount required to cancel the existing bond.

Step 5

  • Transfer Attorney prepares the transfer documents, applies for rates and levy clearance certificates from the Municipality or Managing Agents
  • Transfer Attorney requests the guarantee from the bond registration attorneys

Step 6

  • Transfer Attorney requests all parties to sign transfer documents and payment of transfer costs
  • Bond Attorney requests purchaser to sign bond documents and pay bond registration costs

Step 7

  • Transfer Attorney receives costs and attends to payment of transfer duty to SARS
  • Transfer Attorney receives the transfer duty receipt from SARS

Step 8

  • Pay Rates/Levy Assessment (Seller liable for such payment)

Step 9

  • Transfer attorney receives guarantees from bond registration attorneys and provides same to the Bond Cancellation Attorney

Step 10

  • Transfer attorney receives rates clearance certificate and levy clearance certificate

Step 11

  • Cancellation attorney should be ready to lodge at this point
  • Transfer attorney should be ready to lodge at this point

Step 12

  • Bond Attorney awaits proceed from the Bank to proceed with lodgement
  • Cancellation Attorney awaits proceed from the Bank to proceed with lodgement
  • Bank turnaround time for both the above is between 7-10 working days

Step 13

  • The transfer attorney, bond attorney and cancellation attorney arrange simultaneous lodgement of the documents in the Deeds Office. 

Step 14

  • Once lodged, the documents will be examined between 7-10 working days and the matter will then come up for “prep”

Step 15

  • Matter is on “Prep”. All attorneys are required to advise the Deeds Office to proceed with registration (usually the next working day)

Step 16

  • Matter is Registered in the Deeds Office. 

Step 17

  • Guarantees are paid out and received into the transferring attorney account. Final accounts and payments to all parties is finalised.